Other Ways to Say ‘This Is to Inform You’ 2026

In professional communication, the phrase “This is to inform you” is commonly used in emails, notices, and official messages. However, it often sounds overly formal, repetitive, and outdated, especially in modern workplace communication.

So, what’s the better approach?

The better approach is to use other ways to say “this is to inform you” that are clearer, more natural, and better suited to your audience. You are writing a corporate email, a customer update, or a LinkedIn message, the right alternative improves tone, readability, and engagement.

In this guide, you’ll discover 40+ powerful alternatives, including formal, informal, and professional variations with real examples.

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Meaning of “This Is to Inform You”

The phrase “This is to inform you” is used to formally notify someone about:

• Updates or announcements
• Decisions or changes
• Important information
• Instructions or notices

In simple terms, it means:
👉 “I want to tell you something important.”

It is mostly used in:

• Official emails
• HR announcements
• Business communication
• Legal or administrative notices

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Why Use Alternatives to “This Is to Inform You”

Using varied expressions is important because:

✔ Improves readability

Modern communication prefers natural, direct language.

✔ Avoids sounding robotic

Repeated formal phrases feel outdated.

✔ Enhances engagement

Clear, simple wording increases attention and response.

✔ Matches modern business tone

Contemporary emails are more conversational yet professional.

✔ Strengthens SEO & NLP readability

Varied phrasing improves content diversity and semantic richness.

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40+ Other Ways to Say “This Is to Inform You”

Below are 40+ professional, formal, and natural alternatives, each with tone, use case, and example.

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1. I would like to inform you that

• Tone: Formal
• Use Case: Official emails
• Example: I would like to inform you that your application has been approved.

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2. Please be informed that

• Tone: Very formal
• Use Case: Notices, HR updates
• Example: Please be informed that the office will remain closed tomorrow.

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3. I am writing to inform you

• Tone: Formal
• Use Case: Business communication
• Example: I am writing to inform you about the schedule change.

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4. Kindly note that

• Tone: Formal/polite
• Use Case: Instructions
• Example: Kindly note that the deadline has been extended.

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5. We would like to notify you

• Tone: Formal
• Use Case: Company announcements
• Example: We would like to notify you of the policy update.

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6. This is to notify you that

• Tone: Formal
• Use Case: Official updates
• Example: This is to notify you that your account has been updated.

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7. We are pleased to inform you

• Tone: Positive/formal
• Use Case: Good news
• Example: We are pleased to inform you that you have been selected.

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8. We regret to inform you

• Tone: Formal
• Use Case: Negative news
• Example: We regret to inform you that your request was declined.

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9. Just to let you know

• Tone: Informal
• Use Case: Friendly updates
• Example: Just to let you know, the meeting has been moved.

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10. I wanted to let you know

• Tone: Friendly
• Use Case: Casual workplace communication
• Example: I wanted to let you know about the update.

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11. I’d like to bring to your attention

• Tone: Formal
• Use Case: Important issues
• Example: I’d like to bring to your attention a recent change.

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12. Please take note that

• Tone: Formal
• Use Case: Instructions
• Example: Please take note that submissions close today.

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13. This serves to inform you that

• Tone: Very formal
• Use Case: Legal/official notices
• Example: This serves to inform you that your request is approved.

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14. We wish to inform you

• Tone: Formal
• Use Case: Business notices
• Example: We wish to inform you of the updated schedule.

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15. For your information

• Tone: Neutral
• Use Case: General updates
• Example: For your information, the system will be updated tonight.

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16. I am pleased to let you know

• Tone: Positive
• Use Case: Good news
• Example: I am pleased to let you know you passed the interview.

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17. This is a notification that

• Tone: Formal
• Use Case: System messages
• Example: This is a notification that your password was changed.

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18. We would like to bring to your attention

• Tone: Formal
• Use Case: Important updates
• Example: We would like to bring to your attention new guidelines.

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19. I am reaching out to inform you

• Tone: Professional
• Use Case: Emails
• Example: I am reaching out to inform you about the change.

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20. This is to advise you that

• Tone: Formal
• Use Case: Business/legal communication
• Example: This is to advise you that your account is active.

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21. Please be advised that

• Tone: Very formal
• Use Case: Legal notices
• Example: Please be advised that access will be restricted.

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22. I would like to update you on

• Tone: Professional
• Use Case: Progress updates
• Example: I would like to update you on the project status.

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23. I’m writing to update you on

• Tone: Formal
• Use Case: Work updates
• Example: I’m writing to update you on the report progress.

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24. Just a quick update

• Tone: Informal
• Use Case: Friendly communication
• Example: Just a quick update the meeting is confirmed.

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25. I want to keep you informed

• Tone: Professional
• Use Case: Ongoing updates
• Example: I want to keep you informed about the changes.

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26. I’m letting you know that

• Tone: Friendly
• Use Case: Direct updates
• Example: I’m letting you know that the file is ready.

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27. Kindly be informed

• Tone: Formal
• Use Case: Notices
• Example: Kindly be informed that access will expire.

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28. This is to bring to your notice

• Tone: Formal
• Use Case: Important information
• Example: This is to bring to your notice a system update.

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29. We are writing to inform you

• Tone: Formal
• Use Case: Business emails
• Example: We are writing to inform you about the meeting.

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30. Please note

• Tone: Formal
• Use Case: Instructions
• Example: Please note that deadlines are strict.

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31. We wish to notify you

• Tone: Formal
• Use Case: Company updates
• Example: We wish to notify you of new policies.

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32. This is to make you aware that

• Tone: Neutral
• Use Case: General information
• Example: This is to make you aware that changes were made.

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33. I’d like to share an update

• Tone: Friendly
• Use Case: Workplace updates
• Example: I’d like to share an update on the project.

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34. I’m reaching out with an update

• Tone: Professional
• Use Case: Emails
• Example: I’m reaching out with an update on your request.

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35. This message is to inform you

• Tone: Formal
• Use Case: Official emails
• Example: This message is to inform you of the decision.

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36. We are glad to inform you

• Tone: Positive
• Use Case: Good news
• Example: We are glad to inform you of your approval.

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37. I would like to make you aware

• Tone: Professional
• Use Case: Important updates
• Example: I would like to make you aware of the issue.

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38. This is to update you that

• Tone: Formal
• Use Case: Progress updates
• Example: This is to update you that work is complete.

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39. I’m writing to make you aware

• Tone: Formal
• Use Case: Notifications
• Example: I’m writing to make you aware of changes.

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40. We are informing you that

• Tone: Direct/Formal
• Use Case: Official notices
• Example: We are informing you that access has been granted.

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Formal Alternatives

• Please be informed that
• This is to notify you that
• We would like to inform you
• Please be advised that
• This serves to inform you that

👉 Best for:

• Legal notices
• HR emails
• Corporate communication

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Informal Alternatives

• Just letting you know
• Quick update
• I wanted to let you know
• Just a heads-up
• FYI (For your information)

👉 Best for:

• Team chats
• Internal communication
• Casual updates

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LinkedIn & Professional Alternatives

• I’d like to share an update regarding
• I’m writing to update you on
• I’m reaching out to inform you about
• I wanted to keep you informed
• I’d like to bring this to your attention

👉 Best for:

• Networking
• Job updates
• Professional announcements

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Comparison Table

Phrase	Tone	Best Situation
Please be informed that	Formal	Official notices
Just letting you know	Informal	Team chats
I am writing to inform you	Professional	Business emails
We are pleased to inform you	Positive	Good news
FYI	Casual	Quick updates

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When to Use Each Alternative

✔ Formal Communication

Use:

• HR notices
• Legal messages
• Client emails

✔ Informal Communication

Use:

• Team updates
• Internal chats
• Friendly messages

✔ Positive Announcements

Use:

• “We are pleased to inform you”
• “I am happy to let you know”

✔ Urgent/Important Notices

Use:

• “Please note”
• “Kindly be informed”

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Common Mistakes

❌ Overusing “This is to inform you”

Makes communication sound outdated

❌ Using informal tone in official emails

Example: “Just letting you know” (wrong for legal notice)

❌ Being too vague

Always include clear details

❌ Mixing tones

Example: “FYI please be informed” (inconsistent)

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FAQs

1. What is a better way to say “This is to inform you”?

You can say “Please be informed that” or “I would like to inform you that.”

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2. What is the most professional alternative?

“This serves to inform you that” is very formal.

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3. Can I use “just letting you know” in emails?

Yes, but only in informal or internal communication.

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4. What should I use in business emails?

“I am writing to inform you” works best.

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5. What is a polite notification phrase?

“Kindly note that” or “Please be advised that.”

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6. What is a modern alternative?

“I’d like to share an update” or “Just a quick update.”

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7. How do I sound less robotic in emails?

Use varied, natural phrases instead of repeated formal lines.

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Conclusion

Using other ways to say “This is to inform you” helps you modernize your communication and make it more engaging, clear, and professional. Instead of relying on outdated formal phrases, you can choose from a wide range of alternatives based on tone, audience, and purpose.

Whether you’re writing corporate emails, HR notices, or casual updates, the right phrasing improves clarity, response rates, and overall communication quality.