Other Ways to Say “Please Note” 2026

The phrase “please note” is commonly used in emails, business writing, announcements, and instructions to draw attention to important information. However, overusing it can make your writing sound repetitive or overly formal.

That’s why learning other ways to say “please note” helps you communicate more clearly, professionally, and naturally in emails, reports, and LinkedIn messages.

This guide provides 40+ powerful alternatives with meanings, tones, use cases, and examples so you can upgrade your professional writing instantly.

Meaning of “Please Note”

The phrase “please note” is used to highlight important information that the reader should pay attention to.

Common use cases

Business emails
Official notices
Instructions or guidelines
Policy updates
Reports and documents

Example

“Please note that the meeting has been rescheduled.”

Why Use Alternatives for “Please Note”

Using different expressions improves your communication style and makes your writing more engaging.

Key benefits

Avoids repetitive writing
Sounds more natural and professional
Matches different tones (formal/informal)
Improves clarity in business communication
Enhances email and report quality

40+ Other Ways to Say “Please Note”

1. Kindly note

Tone: Formal
Use Case: Business emails
Example: Kindly note that the deadline has changed.

2. Please be aware

Tone: Formal
Use Case: Important updates
Example: Please be aware of the new policy.

3. Just a reminder

Tone: Friendly
Use Case: Soft alerts
Example: Just a reminder that the meeting is tomorrow.

4. For your information (FYI)

Tone: Neutral
Use Case: Sharing updates
Example: FYI, the office will be closed on Monday.

5. It is important to note

Tone: Formal
Use Case: Reports
Example: It is important to note the deadline change.

6. Take note that

Tone: Formal
Use Case: Instructions
Example: Take note that submissions close today.

7. Please be advised

Tone: Very Formal
Use Case: Official communication
Example: Please be advised that services are suspended.

8. Be informed that

Tone: Formal
Use Case: Announcements
Example: Be informed that the schedule has changed.

9. Kindly be informed

Tone: Formal
Use Case: Professional emails
Example: Kindly be informed of the updated policy.

10. Please keep in mind

Tone: Neutral
Use Case: Reminders
Example: Please keep in mind the deadline.

11. It should be noted

Tone: Formal
Use Case: Reports
Example: It should be noted that delays may occur.

12. You should note that

Tone: Neutral
Use Case: Instructions
Example: You should note that prices may vary.

13. Please be mindful that

Tone: Polite
Use Case: Policies
Example: Please be mindful that access is restricted.

14. It’s worth noting that

Tone: Neutral
Use Case: Emphasis
Example: It’s worth noting that demand is high.

15. Please remember that

Tone: Friendly
Use Case: Reminders
Example: Please remember that submissions are due today.

16. Kindly remember

Tone: Polite
Use Case: Soft reminders
Example: Kindly remember the deadline.

17. Allow me to highlight

Tone: Formal
Use Case: Reports
Example: Allow me to highlight the key points.

18. I would like to point out

Tone: Formal
Use Case: Emphasis
Example: I would like to point out the change in schedule.

19. Attention is drawn to

Tone: Very Formal
Use Case: Legal/official writing
Example: Attention is drawn to section 3 of the policy.

20. Take into account that

Tone: Neutral
Use Case: Instructions
Example: Take into account that timing may vary.

21. Please be reminded

Tone: Formal
Use Case: Follow-ups
Example: Please be reminded of the deadline.

22. As a reminder

Tone: Neutral
Use Case: Emails
Example: As a reminder, the meeting is at 10 AM.

23. Just so you know

Tone: Informal
Use Case: Casual updates
Example: Just so you know, the office is closed.

24. For your reference

Tone: Professional
Use Case: Sharing documents
Example: For your reference, see the attached file.

25. Please be conscious that

Tone: Formal
Use Case: Policies
Example: Please be conscious that rules apply.

26. Kindly take note

Tone: Formal
Use Case: Instructions
Example: Kindly take note of the changes.

27. It is advised that

Tone: Formal
Use Case: Recommendations
Example: It is advised that you arrive early.

28. Please observe that

Tone: Formal
Use Case: Reports
Example: Please observe that conditions may change.

29. Please understand that

Tone: Polite
Use Case: Explanations
Example: Please understand that delays may occur.

30. Note that

Tone: Neutral
Use Case: Direct communication
Example: Note that the deadline is today.

31. Be aware that

Tone: Neutral
Use Case: Warnings
Example: Be aware that access is limited.

32. Kindly observe

Tone: Formal
Use Case: Instructions
Example: Kindly observe the guidelines.

33. Please take into consideration

Tone: Formal
Use Case: Requests
Example: Please take into consideration the timing.

34. I would like to note

Tone: Formal
Use Case: Reports
Example: I would like to note the change.

35. Please take note of this

Tone: Formal
Use Case: Alerts
Example: Please take note of this update.

36. This is to inform you that

Tone: Formal
Use Case: Official notices
Example: This is to inform you that the meeting is canceled.

37. Please be informed accordingly

Tone: Formal
Use Case: Official communication
Example: Please be informed accordingly.

38. It must be noted

Tone: Formal
Use Case: Reports
Example: It must be noted that changes apply.

39. Please keep in view

Tone: Formal
Use Case: Planning
Example: Please keep in view the schedule change.

40. Do note that

Tone: Neutral
Use Case: Direct emphasis
Example: Do note that timings may change.

Formal Alternatives

Best Formal Options

Kindly note
Please be advised
It should be noted
Kindly be informed
Attention is drawn to

Informal Alternatives

Best Informal Options

Just a reminder
FYI
Just so you know
Please remember
As a reminder

Professional Email Alternatives

Best Email Phrases

Kindly note
Please be advised
For your information
It is important to note
Please be informed

Comparison Table

Phrase	Tone	Best Situation
Kindly note	Formal	Business emails
FYI	Neutral	Casual updates
Please be advised	Very Formal	Official notices
Just a reminder	Informal	Friendly emails
It should be noted	Formal	Reports

When to Use Each Alternative

Good Use formal phrases when

Writing official emails
Sending corporate updates
Writing reports

Use informal phrases when

Talking to coworkers
Sending reminders
Casual communication

Use very formal phrases when

Writing legal or official documents
Sending policy notices
Corporate announcements

Common Mistakes

1. Overusing “please note”

It can sound repetitive in long emails.

2. Using overly formal tone everywhere

Not all messages need “be advised” or “attention is drawn.”

3. Not matching tone to audience

Choose words based on who you are writing to.

FAQs

What can I say instead of “please note”?

You can say “kindly note,” “FYI,” or “please be aware.”

Is “please note” formal?

Yes, it is commonly used in business and official writing.

What is a softer alternative?

“Just a reminder” or “for your information.”

What is best for emails?

“Kindly note” or “please be advised.”

Conclusion

Using alternatives to “please note” helps you make your writing more natural, professional, and engaging. You are writing emails, reports, or business messages, choosing the right phrase improves clarity and communication effectiveness.

David Anderson

I am David Anderson, a passionate content writer at Reply.com who loves creating helpful and easy-to-understand articles. I specialize in writing about communication tips, texting meanings, and modern English phrases. I am dedicated to sharing clear, engaging, and SEO-friendly content for readers worldwide. I always aim to make learning simple, useful, and enjoyable through my writing.